Those wishing to apply for a Vanier CGS should verify that the institution to which they are applying for doctoral studies has a Vanier CGS quota. They must then inform the institution that they wish to be considered for a Vanier CGS.
Candidates must be nominated by the institution at which they want to study. Candidates cannot apply directly to the Vanier Canada Graduate Scholarships (Vanier CGS) program. Vanier CGS application packages submitted through ResearchNet will first be submitted to the Canadian institution that will be putting forward their nomination.
Candidates should verify institutional internal deadlines with the administrator at the nominating institution.
Candidates should read the Selection Committee Guide prior to commencing their application. This guide lists the three evaluation criteria and has useful information on how the criteria are evaluated.
The Secretariat has curated a list of resources to help applicants, institutions, referees, and evaluators consider equity, diversity, and inclusion in their application. All applicants are encouraged to review the resources before they begin preparing their application.
To be considered eligible for funding, candidates must attain an average score of at least 3.1 in each of the three criteria.
- Applications are initiated in one of two ways. Either:
- the student informs the faculty of graduate studies at the selected institution of their intent to apply to the Vanier CGS program; or
- the institution initiates the nomination process by contacting the desired candidate.
- Applications are prepared by the student and submitted to the nominating institution by their internal deadline (set in ResearchNet by the nominating institution) using the ResearchNet application system.
- The nominating institution performs the internal candidate selection process.
- The nominating institution forwards recommended nominations to the Vanier-Banting Secretariat (the Secretariat) by November 6, 2019 (20:00 Eastern Time).
- The Secretariat coordinates the review process.
- The Secretariat presents the recommendations to the Tri-Agency Programs (TAP) Steering Committee.
- The TAP Steering Committee endorses and approves final decisions for the Vanier CGS program.
- Nominated candidates are notified of the competition results in April 2020.
- Each student can only be nominated once. If more than one institution is interested in nominating an individual student for a Vanier CGS, the student must choose one institution to submit their nomination. Multiple nominations will not be accepted.
- Based on its quota and an internal evaluation process, the institution will forward its nominations to the Secretariat.
- The institution is responsible for notifying candidates if their application is not selected for nomination to the Secretariat. The timing for this notification may vary by institution.
- Students are responsible for contacting the institution for more information about selecting the appropriate federal granting agency, finding the appropriate contact person within a department/faculty, and for advice or questions related to content and how best to present the information in their application.
Read the Application instructions carefully before you start writing your application. Vanier CGS agency-specific selection committees are multidisciplinary; applications should be written with a non-specialist research audience in mind.
Individual application documents can be submitted in either English or French. If another language is required to express a particular idea (e.g., specialized concept), be sure to provide an explanation in French or English.
It is the candidate’s responsibility to ensure that the application is complete and submitted in advance of the nominating institution’s deadline date. This includes referee assessments.
A complete Vanier CGS nomination packages includes:
- A ResearchNet application form (includes two letters of reference, each with three sections)
- A CCV (limited entries; please see http://www.vanier.gc.ca/en/completing_ccv.html for complete information)
- Research Contributions (limit one page)
- A 2 page Personal Leadership Statement (instead of a .5 page Special Circumstances document)
- Two Leadership letters of reference (max 2 pages)
- A Research Proposal (max 2 pages)
- Project References (max 5 pages)
ResearchNet application process: general information
- In ResearchNet, complete all tasks listed for the Vanier CGS application.
- Preview the Full Application Package version of your application in ResearchNet, using the "Preview Application Materials" task, to ensure that your application is complete. Note : What you see previewed is exactly how your application will look when submitted electronically to the Canadian nominating institution and to the Vanier CGS program.
- Print the entire application.
- Save the PDF version of the entire, completed application.
- Submit the completed electronic application through ResearchNet by completing the "Consent and Submit Application" task. Note: The nominating institution cannot accept your application until you complete this task.
- For technical help, call 1-888-603-4178 or 613-954-1968 or email email@example.com from 7:00 a.m. to 8:00 p.m. Eastern Time.
- For program-related help, contact firstname.lastname@example.org.
There are two deadlines pertaining to the 2019-2020 competition:
- Institution internal deadline: Following the student's identification in ResearchNet of the institution proposed for doctoral study (see Task 10), an additional deadline date and time will appear at the top of each page. This is the deadline by which your application must be submitted to the institution through ResearchNet. This deadline is set and controlled by each institution. You will not be able to submit your application past this precise date and time.
- Program deadline: Institutions must forward their selected nominations to the Vanier CGS program by November 6, 2019 (20:00 Eastern Time).
Completing a Vanier CGS application
- Visit the Selection Committee Guide to familiarize yourself with the selection criteria and how the committee will evaluate each criterion.
- Bold text and stars indicate mandatory fields.
- Save any additions or changes before navigating away from the task page(s).
- The status of all tasks must be indicated as complete in order for you to submit your application.
1. Confirm eligibility
Confirm that you meet the Vanier CGS program's eligibility criteria. Applications that do not meet all the eligibility criteria will not be accepted.
2. Contact your desired nominating institution
Select your institution and inform the faculty of graduate studies of your intent to apply to the Vanier CGS program.
3. Register for Canadian Common CV (CCV) and ResearchNet accounts
Make sure you are registered for the following:
- CCV account – a web-based tool that allows you to manage your CV data in a single repository and generate CVs as needed for all member organizations. You need a CCV account to create a validated CCV (Vanier-Banting Academic template).
- You will require a Vanier Banting Academic template version of the CCV to attach to your ResearchNet application form. See Task 7: Identify Participants.
- ResearchNet account – a web-based application tool and funding opportunity/decision database that is used by the Vanier CGS program. If you have already accessed ResearchNet and/or CCV, do not register for new accounts. If you have forgotten your password for a previously existing account, visit the Contact Us section of our website for the appropriate contact information.
- CCV account – a web-based tool that allows you to manage your CV data in a single repository and generate CVs as needed for all member organizations. You need a CCV account to create a validated CCV (Vanier-Banting Academic template).
4. Create a Vanier-Banting Academic template CCV
You must create a Vanier-Banting Academic CV on the Canadian Common CV (CCV) website and link it to your ResearchNet application.
Refer to these instructions for more information on:
- How to create a Vanier-Banting Academic template version of the CCV
- How to link the CCV to your application package
- How to best complete the CCV, including entry limits
Free-form CVs are not accepted. A CCV is required regardless of the citizenship of the applicant.
The CCV website stores data in a secure database that you can access at any time, from any computer. You may save your CCV in progress and return to complete it at your convenience. The data you enter will be stored and can be reused in future applications that use the CCV.
The CCV website will validate your CV (Vanier-Banting Academic template) and provide you with a confirmation number. You must input this confirmation number into your Vanier CGS application form in ResearchNet in order to link your CCV (see task 7).
- Signatures are not required on the CCV.
- Education: Include all previous institution studies and their relevant dates (including incomplete degrees).
- The data you enter may not be displayed in the CCV in the proper chronological order.
- Contributions: Updates to this section will not be accepted after the deadline date.
5. Start a ResearchNet application
To create a Vanier CGS application: After logging into your ResearchNet account, click the “Find Funding Opportunities” button and select “Apply for Funding” to display an alphabetical list of the currently available funding opportunities. Clicking “Apply to this Opportunity” from the “Actions” menu on the right hand side of the screen will take you to the main Vanier CGS application menu. This menu lists a series of tasks that must be completed before you are able to submit your application. Information on how to complete these tasks is provided in the sections below.
To access an existing Vanier CGS application: Login to your ResearchNet account. You will find your Vanier CGS application in the Current Activities tab under the applications heading. Clicking on it will bring you to the main Vanier CGS application tasks list.
Note: Each applicant can create only one application per competition.
6. Identify area of research
This task serves to determine which Selection Committee will evaluate your nomination (application).
- If you choose “health”, your nomination will be reviewed by CIHR’s multidisciplinary selection committee;
- If you choose “natural sciences and/or engineering”, your nomination will be reviewed by NSERC’s multidisciplinary selection committee;
- If you choose “social sciences and humanities”, your nomination will be reviewed by SSHRC’s multidisciplinary selection committee.
For more information on which agency to submit your application to, refer to Selecting the Appropriate Federal Granting Agency. If you are applying to SSHRC, consider the information found on SSHRC’s website.
The choice of area of research will determine the values available in the drop-down list. If your research does not fall under any of the listed categories, choose the closest research area.
Be sure to add the field of research to the keywords section of the application/nomination form.
7. Identify participants
In this task, you will enter:
- Information about yourself;
- Information about your nominating institution;
- The confirmation number of the CV you created in the Canadian Common CV (CCV);
- Supporting documents:
Content of documents: For questions related to the content of the following attachments, applicants are encouraged to consult with their faculty or department at the nominating Canadian institution.
The "Edit" action is a link to the task for attaching supporting documents.
Format of documents: Refer to "Presentation standards for documents" for the required format. All attachments to your application must be prepared according to the standards provided. Applications submitted that are not prepared according to the instructions provided may be deemed ineligible.
Attachment: Personal Leadership Statement (maximum 2 pages)
This document should present to the committee a clear statement of what challenges and opportunities have shaped your doctoral research.
Before crafting your Personal Leadership Statement, take a moment to review the instructions for the selection committee on evaluating this criterion.
When writing your Personal Leadership Statement, consider the following:
- Leadership can take many forms. Be sure to outline not just your accomplishments, but how those accomplishments required you to leverage your leadership skills to achieve your goals.
- When outlining leadership in volunteerism, excellence in sports or the arts, employment in Leadership positions, and other areas, be sure to outline how you have gone above and beyond the expected norms in order to overcome obstacles, foster others, spearhead change, or otherwise demonstrate leadership.
- The selection committee does not consider volunteerism, excellence in sports or the arts, and employment in leadership positions as demonstrating Leadership in and of themselves.
- Define your career goals and trajectory, and outline for the committee the ways in which you have created opportunities for yourself and others, how you have overcome obstacles to your vision, and how your PhD research, knowledge dissemination and mentorship activities will help accomplish those goals.
- How have you fostered your ability to lead others, and how have you leveraged that skill?
- What led you to doctoral research? How have your life experiences and personal circumstances (which may include administrative responsibilities, maternity/parental leave, childrearing, illness, cultural or community responsibilities, socio-economic context, trauma and loss, or health-related family responsibilities) shaped your academic, research, and leadership choices, challenges, and successes?
- In order to assist the committee evaluate the relative merits of your accomplishments, be sure to include in this document information on any hurdles you may have overcome in your life and career. Committee members are entrusted with the responsibility to assess research productivity while taking into account the impacts of career interruptions as well as interpersonal, community, and career responsibilities.
- The VBS asks its adjudication committees to take into consideration circumstances that may have affected the record of research achievement of candidates. In doing so selection committee members will be able to more accurately evaluate the productivity of each nominee.
- How has your life trajectory driven you to share and disseminate your research?
- How does your nominating institution provide an environment that nurtures your leadership skills?
Your academic transcript, your CCV, and your reference letters will provide details of your commitments and accomplishments, but this essay gives you the opportunity to present the overarching narrative about your life, leadership accomplishments, and research goals.
Attachment: Two Leadership reference letters (maximum 2 pages each)
The Leadership Reference Letters should ideally be written by references who know you in a non-academic capacity and can speak to how your personal trajectory reflects the Leadership evaluation criterion. In order to facilitate this, you may wish to share your Personal Leadership Statement with these letter writers.
Candidates are responsible for acquiring these letters and uploading them to ResearchNet in PDF format. They cannot be submitted by the letter-writer via ResearchNet.
Ask your leadership reference letter writers to respond to the following:
Referencing the student’s life and research trajectory, provide an assessment of demonstrated and potential leadership ability. Because there is no opportunity for the committee to interview nominees, elaborate on how the candidate has gone above and beyond the opportunities presented in order to achieve a goal, contribute to their community, or how they have taken on responsibility for others. Note that high achievement, while admirable, does not necessarily constitute leadership. Be sure therefore to provide context for the committee that illuminates how the candidate’s participation in activities (be they volunteer, work, sport, art, or any other participation) goes above and beyond active participation and becomes leadership.
Notes: Because the Referee assessments provide your academic references with the opportunity to comment on your Leadership skills, it is not recommended that you ask the same person to write more than one of the letters that are required as part of your nomination package.
Leadership Reference Letters must be attached one at a time. The field to upload the second Leadership Reference Letter will only appear after the first is in place.
These letters should be provided on institutional letterhead (where available) and must contain a signature.
Each letter must be signed by an individual. Letters containing more than one author will not be forwarded to the selection committee for consideration.
Attachment: Research contributions (maximum 1 page)
From the research contributions listed in your CCV (Vanier-Banting Academic template), choose up to five that you judge to be the most significant and relevant to your research proposal. For each of these contributions:
- describe your role in the research, including by clarifying your contribution to collaborative research and to the actual writing of joint publications;
- discuss the reasons for selecting the medium (e.g., journal article, conference presentation, etc.) for mobilizing the research, if appropriate;
- indicate any collaboration with other researchers and/or with other knowledge users from outside academia;
- discuss the significance, relevance and impact of your work in relation to the social sciences and humanities, to the natural sciences and engineering, or to health-related fields and processes, if appropriate;
- describe their significance in terms of demonstrating your research leadership and sphere of influence at the institutional level and beyond; and,
- discuss the impact and importance of these activities in terms of your career aspirations.
Special circumstances (maximum 1 page)
If you are registered in a combined undergraduate and doctoral program (e.g., MD/PhD), use this document to provide a timeline of your undergraduate versus doctoral program studies, broken down by semester. This calculation must be consistent with the transcripts provided. For purposes of this calculation, the undergraduate portion will not count towards the number of months completed.
If you have been enrolled part-time during your PhD studies, specify which semesters.
Note: In order to maintain equitable application requirements for all nominees, no information other than that outlined above will be forwarded to the committee. All information about interruptions to your academic career and choice of nominating institution should be included either in the Personal Leadership Statement (which may include administrative responsibilities, maternity/parental leave, childrearing, illness, cultural or community responsibilities, socio-economic context, trauma and loss, or health-related family responsibilities) or the Research Proposal (which may include additional training taken outside of a degree-granting program, relevant work experience, co-ops and internships, etc).
8. Identify referees
Before you complete this task, ensure that you have identified your nominating institution (Task 10) in order to display the correct deadline date.
Refer to the Information for Referees section in order to see the instructions provided to referees.
Applicants are responsible for supplying their referees with the documents necessary for them to write their respective letters. ResearchNet does not grant the referees access to view the application or its attachments.
This task collects information on the two referees whose assessments will accompany your application. When identifying referees, the language specified will determine the language in which they will receive their assessment form; assessments must be completed in either English or French.
Applicants are encouraged to consider the full range of potential referees, and counselled to prioritize asking for one letter of reference from the supervisor of their present research project. Letters may also be requested from experts who can provide relevant evidence, perspectives, and insight to support the review of the applicant's application in light of the selection criteria.
Because the Referee assessments provide your academic references with the opportunity to comment on your Leadership skills, it is not recommended that you ask the same person to write more than one of the letters that are required as part of your nomination package (see Task 7 – Identify Participants, subtask Leadership Reference Letters)
Applicants should contact their referees to ask for an assessment well in advance of the application deadline date. For each referee, applicants are required to enter the name and contact information and to set the Assessment Required Deadline date by which the assessments must be submitted through ResearchNet (see below). ResearchNet will then send email requests to the referees providing them with a secure, unique URL that will allow your referee to complete their assessment online.
- Because the email requesting assessment is automatically generated by ResearchNet, it may be filtered into junk mail. Be sure to advise your referees of this possibility.
- If the email requesting assessment is misplaced, you may generate another unique URL by resending the invitation. Resending the invitation, or deleting and re-inviting a referee, will render all URLs contained in previously sent emails inactive.
NEW: Applicants can manage the deadline by which referees must submit their assessments. By default, the Assessment Required Deadline Date in ResearchNet is set for two days before the applicant’s deadline. However, applicants can adjust this to any date prior to the applicant’s deadline. It is the applicant's responsibility to follow up with referees to ensure the assessments are submitted in sufficient time prior to the applicant’s deadline. Applicants will be able to follow the status of the assessment under this task and are encouraged to follow up with the referees if the task is not completed shortly before the deadline.
Applicants will not be able to submit their application until the referees have submitted their assessment and this task is completed.
If you have solicited a letter of reference from someone who informs you that they cannot meet the institution’s deadline, you may delete that referee from your list and add a new referee to your list.
Once your referee submits their assessment, it will automatically be attached to your application. These letters are considered confidential and are governed by the Access to Information Act and Privacy Act, and cannot be seen by applicants.
Note: See Task 7 for instructions on how to attach the Leadership reference letters to your application package.
9. Enter degree information
This task collects information on any degrees, qualifications, certificates and/or licenses in progress, as well as on the degree for which support is being requested. Include all previous institution studies with their relevant dates (including incomplete degrees) in the common CCV.
In order to complete this task, you must indicate whether there is a degree in progress and specify at least one degree for which support is being requested.
Calculating the number of Months of Study:
The committee will use this number to guide their evaluation of the nomination package relative to the progress made in the doctoral degree.
- For PhD programs: calculate this number beginning with the first month of your PhD degree (ex September 2019 – May 2020 = 8 months)
- For combined Master’s/PhD, accelerated programs, and direct entry PhD programs begin the calculation at the start of your combined degree (ie first month of Master’s enrolment), and subtract twelve months from the total (ex September 2018 – May 2020 = 20 months – 12 months due to combined program = 8 months)
- For combined undergraduate/graduate degree programs, calculate only the amount of time spent in the PhD portion of your program. A grid outlining your calculations must be included in the special circumstances document, and must coincide with the information contained in your transcripts.
10. Enter proposal information and supporting documents
This task has four sub-tasks to collect information related to your research project.
The Title of Research Proposal is used by the Vanier CGS program to identify your research project. (maximum of 640 characters)
The Lay Title is used to inform the public and Parliament about the valuable research supported through public funds. Provide a title that is accessible to a lay audience. (maximum of 200 characters)
The Lay Abstract will be used for promotional purposes outside the research community to inform the public and Parliament about the valuable research supported through public funds. Provide a summary of your research proposal written in clear, plain language. It should be written in non-technical terms that can be clearly understood by reviewers/readers outside of academia. The selection committee will use this section to help evaluate your communication skills, which can contribute both to your Leadership score and your Research Potential.
Using simple terms, briefly describe the nature of the work to be done. Indicate why and to whom the research is important, any anticipated outcomes, and how the research will contribute to your field (maximum of 2000 characters).
Research respectfully involving Indigenous communities: If your proposed research respectfully involved Indigenous communities, please include “This research respectfully involves Indigenous communities” at the beginning of your lay abstract (see note below). The program administrator for each selection committee (CIHR, NSERC, SSHRC) will then endeavour to ensure that the primary or secondary reviewer on these nominations has expertise in Indigenous research.
Note: Research respectfully involving Indigenous communities is defined as research in any field or discipline that is:
- conducted by First Nations, Inuit, Métis or other Indigenous nations, communities, societies or individuals; and/or
- grounded in or engaged with one or more of these communities and/or their wisdom, cultures, experiences or knowledge systems, as expressed in their dynamic forms, past and present.
- projects in which water samples are extracted from Indigenous lands in South America
- analyses of educational policies pertaining to Indigenous and non-Indigenous Australians
- cross-sectional studies of how injuries sustained by different groups of people, including Inuit youth, are treated
Enter information on your nominating institution for proposed doctoral studies, your expected Start Date to take up the award and the Language in which your Research Proposal is written. Selecting your nominating institution will display the institution’s internal deadline.
- If ResearchNet displays November 6, 2019 as your deadline date, you have not selected your nominating institution. If you completed task 8 before selecting your nominating institution, your referees will not be provided with the accurate Assessment Required Deadline Date. In order to ensure that your referees have the information necessary to provide adequate time for their contribution to your nomination, and because you will not be able to submit your application until your referees have completed their letters, do not proceed to Task 8 before selecting your nominating institution.
Provide descriptors/keywords to describe your research project, the techniques and the methodologies it will employ, and the areas of interest and complete any subsequent project descriptor fields using the drop-down menus. If you cannot find an exact descriptor, choose the one that most closely matches your project.
Under this sub-task, you will attach the following documents:
Research proposal (maximum 2 pages including graphs and images)
Provide a detailed description of your proposed research project for the period during which you are to hold the Vanier CGS.
- Provide background information to position your proposed research within the context of the current knowledge in the field.
- Be as specific as possible while keeping in mind that Vanier CGS selection committees are multi-disciplinary. Wherever possible, use non-technical terms and avoid jargon. Define any technical or discipline-specific terms.
- State the objectives, hypothesis, research question and the roles and responsibilities of the applicant, the supervisor and/or other collaborators in the proposed research. If you are involved in a lab, be sure to outline your specific contributions to the overarching group project.
- If your potential or current PhD supervisor is unable to provide you with a reference letter, briefly explain why.
- Describe the benefit conferred by undertaking your research at the nominating institution (e.g. supervisor/departmental specialization, lab facilities, funding opportunities, support structures offered/in place).
- Outline the experimental or theoretical approach to be taken (citing literature pertinent to the proposal), the methodology to be used, and the contribution of the project to the advancement of knowledge.
- Provide as much detail as possible to the committee regarding projected timelines for the research, including community consultation, plans for collaboration, and knowledge translation strategies.
- Where applicable, address how your research complies with established research-related policies and protocols (e.g., protocols for conducting research respectfully involving the First Nations, Inuit and Métis Peoples of Canada; approvals for research involving the use of humans, animals or biohazards)
- If your research proposal includes interviewing human subjects, you must still address how you have / will comply with your institution’s Ethics Review Board processes.
- If you are proposing to conduct research that respectfully involves Indigenous communities, the research proposal should reflect that you and your nominating institution are aware of and are referring to the relevant principles and protocols established for this type of research, regardless of which council’s selection committee will be evaluating your nomination package.
- Indicate how diversity (gender, sex, age, race, culture, religion, etc.) has been taken into account in your proposed research; doing so has the potential to increase the rigour and usefulness of the research.
The Secretariat has curated a list of resources to help applicants, institutions, referees, reviewers and readers consider equity, diversity, and inclusion in the application they prepared or evaluate.
As you write your research proposal, employ the citation style common to your field of research. Do not use more than one citation style. Footnotes or endnotes should be employed for citation purposes only, and should not elaborate on the information contained in the 2-page research proposal. For guidance on how to best present your Research Proposal to the selection committee, we recommend consulting with your supervisor, mentor, department, or faculty.
Project references (maximum 5 pages)
Enter the references/bibliography/citation of your research proposal. Use this section to list publications and other sources that are cited in your Research Proposal. This document also provides you with the opportunity to demonstrate your familiarity with the literature relevant to your Research Proposal.
11. Confirm documents sent
This task requires a confirmation that all official transcripts have been sent to the proposed nominating institution. For more information on how to supply your institution with your transcripts, contact your nominating institution.
Certified true copies of official transcripts from the university are accepted. A certified true copy is defined as a copy of the original document (or of the original translated document if the official transcript is not in either English or French). Your nominating institution can certify a copy of an official transcript for inclusion in your nomination package.
All post-secondary transcripts must be transferred to your nominating institution as part of your nomination package. If your transcripts include credits earned at a college or CEGEP (college of general and professional education) that have been transferred for credit, include the college or CEGEP transcript only if the grade earned does not appear on the university transcript.
For students including foreign transcripts, consult the awards administration team at your nominating institution about how to best present your academic track record to the committee. If the international transcripts are not presented in one of Canada’s two official languages (English or French), include a certified translation, separated from the original transcripts by a blank page.
Unofficial transcripts will be accepted from nominating institutions only for programs completed or in progress at the institution nominating the student, and only where the institution will be able to provide an official copy of the transcript upon request. Note that all transcripts must be easily legible for the selection committee, and must include the institution’s name and/or logo. Otherwise, the Secretariat will only accept official transcripts from your nominating institution.
The nominating institution will attach your transcripts should your application be nominated to the Vanier CGS program.
12. Preview application materials
This task allows you to generate a .pdf of your nomination package that will resemble what will be provided to the selection committees. Review your application.
Note: If any of the documents provided (including attachments) do not conform to the requirements and/or exceed the page limit, the additional pages will be removed from the nomination prior to selection committee's review. Refer to "Presentation standards for documents" for the required format.
If a task is incomplete (including referee assessments), you must provide the missing information in order to be able to submit your application.
13. Consent and submit application
You must indicate your consent to the terms listed in ResearchNet before you submit your application.
You must click "Submit" to send your application to your nominating institution. You will be prompted to confirm that this is what you wish to do. If you accept, you will receive a confirmation screen with a ResearchNet confirmation number (this is not your application number, but a unique ResearchNet identifier). You will also receive a confirmation email that your application was submitted to the nominating institution's faculty of graduate studies.
Applications are submitted to the nominating institution for review before being nominated to the Vanier CGS competition. If you wish to make changes to your application package, either before or after an institution’s internal deadline , you must speak to your nominating institution about this possibility.
In order to maintain a fair and equitable competition for all nominees, the VBS cannot update application packages after they have been forwarded to the Vanier Banting Secretariat.
Presentation standards for attached documents
Documents prepared by the nominee that do not follow the instructions provided may render a nomination package ineligible.
If you have supporting documents written in a language other than English or French, you are required to submit a certified translation of these documents. Please insert a blank page to separate the official translation from the original document.
Formatting instructions to prepare your documents:
- Pages must be 8 ½" x 11" (216 mm x 279 mm).
- Insert a minimum margin of 2 cm (3/4 inch) around the page (top, bottom and sides).
- Use a minimum font size of 10-point Arial font, black type. Maximum of six lines per inch. Do not use condensed/narrow font sizes, type density, or line spacing. Smaller text in tables, charts, figures, and graphs is acceptable as long as it is legible when the page is viewed at 100%.
- Photo-reduce the supporting documents if the originals are larger than 21.25 x 27.5 cm / 8.5" x 11".
- Any images, diagrams, technical drawings, or any other image must be contained within allowable page limits.
- Attachments must be uploaded in PDF format (unprotected).
- The size of the attached document(s) cannot exceed 30 MB per document.
- For documents prepared by the applicant: At the top of each page, indicate your name and the title of the document as it appears in the instructions.
- For multi-page attachments, number the pages sequentially.
- For more information about converting documents to PDF, please refer to Help with Accessibility page.
After you have submitted your application to the nominating institution, the activity will move to your "Completed Activities" tab. You will not be able to make any changes to your application.
The nominating institution will review your application and either return it to you with comments or approve it. Note that it will not yet have been forwarded to the Vanier CGS program. Only authorized representatives can view submitted applications. Faculties of graduate studies have read-only access and cannot make any changes to your application.
If application is returned to you by the institution
If the faculty of graduate studies returns the application to you, you will receive an email from ResearchNet containing their comments. You will be given a revised institution deadline by which you must re-submit your application. Your application will move back to the "Current Activities" tab so that you can modify your application and re-submit it to the faculty of graduate studies. The institution will not be able to view your application while you are editing it.
Once you have completed all changes, you must resubmit your application to the faculty of graduate studies for review before the institutional deadline.
If application is selected to be nominated
If the institution nominates your application, institutional officials will electronically approve and submit your nomination to the Vanier CGS competition. You will receive an automated email from ResearchNet acknowledging receipt shortly after deadline date. If you do not receive this confirmation email, you should contact the faculty of graduate studies to determine the status of your application/nomination.
Post-competition notification of results
Once the results from the Vanier CGS competition have been approved by the TAP steering committee, candidates nominated by an eligible Canadian institution will receive notification of the results using ResearchNet.
- Date modified: